+44 7743 307695 info@letterexperts.com

Letter Writing

Almost everyone can write a letter that’s what we all think but setting a letter is not a piece of cake, for an idea if we talk about business letter it should include both the sender and recipient address, on the other hand in case of personal letter you can omit them. So is letter writing easy? No, as in letter writing you should have proper knowledge of letter formats and there are more than fifteen types of letters and many people don’t know it.
There are plenty of letter formats but here we are going to discuss cover letter for example.

How to write a Cover Letter:

We all have learnt how to write a cover letter I school, but it was years ago less have some in depth look in this topic. We will give a brief idea of writing a cover letter and tell you the basic rules. So first let’s have a look at the guidelines.

How to format a cover letter:

Choose best possible type of cover letter.
Format it according to job application.
Create a professional header.
Start with strong opening followed by personal situation.
Make an offer.
Use clear call of action.
Finish professionally.
Let’s have an in-depth look on these topics:

Choose best possible type of cover letter.

It is the first step as before writing you will have to select the type of your cover letter. For this step you will have to learn about all the types of cover letters, or else you will end up choosing the wrong one.
Cover letters can be used for variety of purposes such as: the application cover letter, prospecting cover letter, and networking cover letter. Less common types of cover letters include the email cover letter and referral cover letter.
The main five types of cover letters:

Types of Cover Letters

Application cover letter.
Prospecting cover letter.
Networking cover letter.
Email cover letter.
Referral cover letter.

So we have understand the types but which type of letter will be helpful to get a job?
Frankly if we see it in a theoretical manner each one of them will, but it depends on your work life, company and experience.

Format it according to job application:

Now we have established a boundary between different types of cover, we can move on the next step. This step will be writing the letter for your job application, start with basic formatting before writing it down. It will benefit you in many ways.
You can decide the following things:

• Pick a proper, legible cover letter font. Keep the font size to be 11 or 12.
• Margins should be of 1 inch.
• The spacing between paragraphs should be double and between lines it will be 1-1.5
• Align all content to left.
• Limit the length to one page,
• Save it in PDF format.
• Name it by your name-job title-cover letter.

Create a professional header:

Cover letter head will need some of your details which are as follows:

• Your full name.
• Mailing address.
• Phone number.
• LinkedIn profile handle.
• Date of writing.
• Hiring manager’s or recruiter’s name.
• Job title.
• Company name, and location.
Mailing it to the right address is the most important step, if you fail it then bye bye.

Start with strong opening followed by personal situation.

Open the cover letter with correct name and you will get all the attention you want, as the research proves that nothing activates our brain more than seeing our own name or photo.
If you are thinking that from where you can find the name, so it is simple you can look for the name at the job description, company website, or LinkedIn.
If not then, call the company and ask for the hiring manager’s name if you're struggling.

Cover Letter Format (Salutation):

• Dear Jenna,
• Dear Ms. Jenna,
• Dear Jenna Ryan,

Always keep in mind you will never want to start the letter by: “To Whom It May Concern” or “Dear Sir or Madam.” It feels so generic, instead go for “Dear [XYZ Team] Hiring Manager” or “Dear Hiring Manager” if all strategies have failed.

Now that you have gained the recruiter’s attention, use one of the following strategies:
• Mention any of your prod accomplishments.
• Discuss any loving thing about the organization you are applying.
• Comment on an award that company acquired.
• Showcase your passion or skills.

Make an offer:

Now after all the buttering you are at the main part of the offer letter, you should keep in mind first that you have to focus on what you can offer to the company, not what you want in return. After that make them feel special by letting your cover letter know them why you want to join them instead of any other firm.

How to sell yourself in the cover letter:

These points will help you out:
Read the ad carefully and identify the challenges that any employ will face in that job
Follow it by suggesting the ideas how you can overcome those issues.
Emphasize your expertise.
Describe how your expertise will be helpful.
Explain your motivation for the job.
This is so, because once the employer understand why they want you, they’ll want to know why you want them.

Use clear call of action:

Till this points you have established the fact that the hiring manager wants you already. So, don’t let the last parts of the letter make him think upon his decision. Finish your cover letter with then a compelling call to action:

Sum up your qualification and reiterate your values in a single sentence.
Restate that you can help them achieving their goal.
Ask for a call or a meeting.

Finish professionally:

Closing of a cover letter is no different than any other letter, it is the same. Just write “Sincerely” and sign off with your full name one or two lines underneath.
Additionally if you can attach a digital copy of your signature at underneath your name, do attach it to give a professional touch.

Copyright © Letter Experts 2023. All Rights Reserved.